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Appointment of panel

The student's panel must be appointed within three months of commencement of the candidature; this means that you need to discuss the composition of the panel in your first meeting or two with the student. Ideally, you would suggest some names to the student and advise the student on how to approach potential panel members. Consideration must also be given to the particular role(s) of potential panel members. Once appointed, panel members can always be changed at a later date. Students are responsible for filling out the relevant panel forms.

You will not receive an automated email notification if the student has not submitted this item, so you need to keep an eye on this and make sure the student completes this milestone. Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date.

Read more about the Appointment of the panel.

Annual research plan

This milestone must be completed within three to six months of commencement. The plan provides an overview of what the student should achieve for the duration of the degree. The annual plan needs to be endorsed by the supervisory panel and the candidate.

You will not receive an automated email notification if the student has not submitted this item, so you need to keep an eye on this and make sure the student completes this milestone. Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date.

Read more about the Annual research plan.

Mandatory research integrity training

All students must complete research integrity online training within six months of the commencement of candidature. The training is mandatory for HDR students and constitutes one of the student's milestones. If the student fails the milestone at the second attempt, you will be notified that they will be required to discuss the ANU Policy: Responsible conduct of research and the supplementary Code of Research Conduct with you to make sure they understand the requirements. In these instances, you must complete the checklist below and forward it to the HDR Administrator for processing.



Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date.

Read more about Mandatory research integrity training.

First PhD thesis seminar and thesis proposal review (TPR)

The TPR is a formal University requirement. Students must present their thesis proposal to a seminar attended by the entire panel (attendance via video link, Skype, or similar is fine) academic staff, and students approximately nine to twelve months (pro-rata for part-time students, and up to 18 months for IDEC students) after the course has commenced and before undertaking any fieldwork.

After the student gives their seminar, the panel then meets (usually immediately afterwards, as that is the most convenient time) to discuss any amendments that might need to be made. If amendments are required, they must be communicated to the student in a timely fashion (within a week would be reasonable, and in writing would be sensible). Once the student has made the required amendments, the student must upload the TPR document to eForms. You will then receive a notification asking you to approve the TPR. You should attend to this adminstrative task promptly, as students cannot apply for Crawford HDR student funding until their TPR has been approved.

If you do not approve the amendments, head back to eForms and fill out the field that asks you to record the reasons for not approving the amendments. You should then 'assign' the form to the student for additional amendment and email the student to let them know that you have done this (students do not receive an automated email notification letting them know that the document requires amendment). The student will find this in ISIS. The student will then send the form back to you as Chair and, if you approve, the form will next go straight to the DA.

Any such communication should only occur within eForms to ensure that a paper trail can be easily retrieved. This is to protect both yourself and the student in the event of disputes over the communication of requirements for approval.

If the Thesis Proposal Review is regarded as unsatisfactory, the panel may require the student to repeat the exercise within six months. If repeat Thesis Proposal Reviews are unsatisfactory, you should institute steps to terminate the candidature.

You will not receive an automated email notification if the student has not submitted this item, so you need to keep an eye on this and make sure the student completes this milestone. Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date.

Read more about the First PhD thesis seminar and thesis proposal review (TPR).

Annual research report (aka 'Annual report')

Students are required to report annually on work completed and progress towards their degree. The first annual report is due twelve months into the candidature, and then every twelve months after that. NOTE: New students combine their first annual report with their first PhD thesis seminar presentation. The student will submit the report, which you should then review by assessing the student's progress against previous annual reports and making comment as necessary. If you deem progress unsatisfactory or marginal, you should make recommendations for remedial action.

It is essential that supervisors report honestly and accurately on the student's progress and ability to successfully complete the degree. If you believe a student will struggle throughout the degree, then it is important to have this formally noted in the first annual report, as you may have to consider terminating the candidature. If you do decide to start termination proceedings, then your annual reports will likely be used to help build a case for termination.

You will not receive an automated email notification if the student has not submitted this item, so you need to keep an eye on this and make sure the student completes this milestone. Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date.

Read more about the Annual research report (aka 'Annual report').

Second PhD thesis seminar presentation (aka 'Mid-Term Review')

This is not a formal milestone requirement of the University, but it is something that Crawford likes to encourage students to present, regardless. A 'Mid-Term Review' allows the student to gather feedback on their work to date and can be a useful exercise in helping supervisors and panel members assess the student's progress. You will receive no formal notifications relating to a Mid-Term Review.

Read more about the Second PhD thesis seminar presentation (aka 'Mid-Term Review').

Third PhD thesis seminar presentation (aka 'Oral Presentation')

This is the final, formal milestone requirement of the University. The 'Oral Presentation' must occur three to six months before the intended thesis submission date. Students cannot graduate until this milestone is achieved.

You will not receive an automated email notification if the student has not submitted this item, so you need to keep an eye on this and make sure the student completes this milestone. Students will not be eligible for Crawford HDR student funding unless their full panel has been appointed, their mandatory research integrity training has been successfully completed, their annual plan submitted, their TPR approved, and their annual reports are up-to-date

Read more about the Third PhD thesis seminar presentation (aka 'Oral Presentation').