On this page

UNDER CONSTRUCTION -- DRAFT ONLY


Getting started checklist


Academic program

☐ My student is enrolled
☐ I have met with my student and we have clarified our shared expectations
☐ I have met with my student and discussed the formation of the supervisory panel
☐ My student and I have discussed what kind of thesis the student will be writing
☐ I have discussed coursework with my student
☐ My student is enrolled in the correct coursework

IT and computer facilities

☐ I have discussed any special software requirements with my student
☐ My student knows how to get the software they need

Getting engaged

☐ My student is receiving emails from the Crawford PhD mailing list
☐ I and my student know how to access the Crawford PhD wiki website
☐ My student has a profile on the list of current PhD students on the Crawford website


3 month checklist

Academic program

☐ My student's panel has been appointed (*milestone*)
☐ My student is narrowing down their topic
☐ My student is attending PhD seminars in my area
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary
☐ My student is working on their first PhD thesis seminar and thesis proposal review (TPR)


6 month checklist

Academic program

☐ My student's panel has been appointed (*milestone overdue -- must be done in first 3 months*)
☐ My student has submitted their Annual plan (*milestone*)
☐ I have signed off on the student's Annual plan (*milestone*)
☐ My student has completed their mandatory research integrity training (*milestone*)
☐ My student has a fairly focused topic
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary


12 month checklist

Academic program

My student has submitted their first annual report (aka 'research report') (*milestone*)
I have signed off on the student's first annual report (aka 'research report') (*milestone*)
My student has successfully completed their first PhD thesis seminar and thesis proposal review (TPR) (*milestone*)
I have signed off on the student's first PhD thesis seminar and thesis proposal review (TPR) (*milestone*)
☐ A human ethics review of the proposed research has been conducted, where necessary
☐ My student is attending PhD seminars in my area
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary
My student has applied for and taken recreation (aka 'annual') leave in their first year

Fieldwork

See the section on Fieldwork for more information
My student has undertaken the mandatory, fieldwork training workshop WHHR30 WHS and fieldwork safety
Where necessary, my student has undertaken the mandatory, fieldwork training workshop WHHR14 First aid: remote area training
☐ My student has submitted the Travel approval form in eForms at least two weeks prior to departure
My student has advised the HDR Administrator if they are planning to visit a 'high risk' country
I and my student have gone over the Elements for Consideration in Fieldwork and Off-Campus Work and determined how they affect the student's fieldwork
My student has completed a fieldwork plan and registered it with the HDR Administrator


2 year checklist

Academic program

My student has submitted their second annual report (aka 'research report') (*milestone*)
I have signed off on the student's second annual report (aka 'research report') (*milestone*)
☐ My student has given their second PhD thesis seminar presentation (akd 'Mid-Term Review')
☐ My student is attending PhD seminars in my area
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary
My student has applied for and taken recreation (aka 'annual') leave in their second year


3+ year checklist

Academic program

My student has submitted their third (or later) annual report (aka 'research report') (*milestone*)
I have signed off on the student's third (or later) annual report (aka 'research report') (*milestone*)
☐ My student is attending PhD seminars in my area
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary
My student has applied for and taken recreation (aka 'annual') leave in their second year


Finishing and submitting checklist

6 months before submission


☐ My student has applied for Approval to submit a thesis by compilation, where necessary


☐ My student has applied for an extension of program if they cannot submit before the program end date
☐ My student has applied for an extension of scholarship if necessary
☐ My student has given their third PhD thesis seminar presentation (aka 'oral presentation') (*milestone*)
My student is getting their maps and illustrations together
☐ My student has met with the PhD Academic and Research Skills Advisor to work out a plan for finishing up the thesis
☐ I have started to discuss examiners and the examination process with my student

3 months before submission

☐ My student has met with the PhD Academic and Research Skills Advisor to determine whether or not the thesis will need copyediting

2 months before submission

☐ My student has given their Notice of Intention to Submit
☐ My student and I have discussed examiners and the examination process

2 weeks before submission

☐ I have completed and submitted the Nomination of Examiners form

3+ months after submission

Examination of the thesis has been completed within 3 months. If not, I am checking up on it with the Higher Degrees Examinations officer and with the HDR Administrator
If revisions are needed
☐ I have analysed the examiners' reports
☐ I have met with my student to discuss and finalise what revisions need to be made to the thesis
My student has made their revisions and provided them in a revised version of the thesis in Word or PDF, along with an annotated list of revisions performed
☐ I have a) endorsed the revisions, b) attached the revised version of the thesis in Word or PDF, and c) attached the annotated list of revisions performed