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Crawford HDR student funding guidelines


To apply for funding, you must be an enrolled Crawford School HDR student and have not yet submitted your thesis for examination. Your principal supervisor must be a continuing academic staff member of the Crawford School.

A sub-committee of the HDR committee will consider funding applications at the committee's bi-monthly meetings. The next HDR committee meeting is currently scheduled for 12 September, 2018. You can also check with the HDR Administrator for the date of HDR Committee meetings. All funding requests must be prospective to allow the HDR committee to assess the appropriateness of the venues and contexts of data collection. Accordingly, no retrospective applications can be accepted.

Your application will be favourably viewed if you can demonstrate that you have also sought funding from other sources and that you have participated in the intellectual activities available to you at Crawford. Your milestones must be up-to-date and approved before applying for funding. You must have have successfully completed your mandatory research integrity training and your annual research plan, and your TPR must be approved by your supervisor. You will not be given funding until your full panel has been appointed; if you do not have a full panel, the HDR-Committee will reduce or reject your request.

Under normal circumstances, the maximum total amount of funding that any one student will receive over the life of their candidature is $7,000. Maximum amounts also apply across different categories of funding, as specified below. Whilst we appreciate that your costings will be indicative, we ask for a reasonable justification of the dollar amounts you are claiming for funding. Funding is not an entitlement; all applications are assessed on academic need and the strength of the case.

Here is some important information you should be aware of:
  • Applicants need to have completed all milestones before being considered for funding.
  • Please submit your application at least 4 weeks before funds are required (2 months in the case of travel, see next bullet point).
  • If you intend to travel, then your application is due 2 months prior to travel. After receiving approval from the HDR committee, students need to submit an online ANU Approval to Travel eform. To access the eForm please visit: https://eforms.anu.edu.au/Infiniti_Prod/Produce/
    You are reminded that travel for fieldwork and conference attendance will be covered by the ANU Travel Insurance Policy only if you have completed the Approval to Travel eform. See also Travel approval.
  • It will be looked upon favourably if applicants also apply for other sources of funding where feasible, such as from the Vice-Chancellor's HDR Travel Grants, which provide partial funding for travel and other costs.
  • It will be looked upon favourably if applicants, where possible, are engaged in the intellectual activities provided to them for free at the Crawford School (for example, regular attendance and participation in seminars and local conferences). The supervisor's supporting statement should comment on such activities.
  • Please remember to keep all receipts.
  • All enquiries should be made to the HDR Administration Officer via cap.hdr@anu.edu.au.
  • All non-NSC submissions should be made to Please remember to include your student number as well as a subject line along the lines of, 'CRAWFORD PhD: HDR funding request, [insert your name and student number]'.
  • NSC submissions should be made to the NSC HDR Convenor. Please remember to include your student number as well as a subject line along the lines of, 'HDR FUNDING REQUEST: [insert your name and student number]'.

Please refer to the guidelines provided here and use the relevant forms below to prepare and submit your application. Old forms retrieved from Google Cache and similar archives are out of date and will not be accepted.

Conference funding
Download and fill out the application form:

Conference funds must be used to progress research that is integral to your thesis. It is expected that conference papers will lead to a peer-reviewed publication so it should be your intention to submit the work for publication soon after your return. To qualify for conference funding, you must have a paper accepted for presentation at a recognised, academic conference (i.e., not at a for-profit conference or similar). You should consider your strategy for attending conferences and be sure that you are applying at the right time in your candidature; it is essential that you discuss with your supervisor which conference will be most appropriate, relevant, and useful to your research. Your application will be favourably viewed if you can demonstrate that you have presented the paper in a Crawford or related seminar series (e.g., in the economics, CAMA, environment and resource management, or public policy PhD student seminar series). Approval may be given pending acceptance of the paper, but funds will not be released until proof of acceptance has been provided. Whilst we appreciate that your costings will be indicative, we ask for a reasonable justification of the dollar amounts you are claiming for funding -- screenshots of online quotes are acceptable. For conferences, Crawford will consider providing up to $2,500.

According to academic need, the following will be considered for conference funding:
  • Airfares
  • Conference registration
  • Conference accommodation
  • Required immunisations (as recommended by smarttraveller.gov.au)

For conferences, Crawford will not fund
  • Miscellaneous, incidentals, per diems, or similar requests
  • Meals

Applications for conference funding must contain:
  • A complete budget breakdown, including quotes for travel, accommodation, and registration fees
  • Evidence of acceptance of the paper to be presented at the conference
  • A copy of the abstract of paper to be presented or a copy of the paper itself
  • A statement outlining the rationale for the post-conference publication option you have chosen
  • A statement of any alternative sources of partial or full conference funding sought
  • Supervisor's supporting statement (see the form)

Fieldwork funding
Download and fill out the application form:

Fieldwork funds must be used to progress your research and this research must be integral to your thesis. Fieldwork refers to the collection of primary data for the purpose of meeting a specific research goal and that is directly used in the final presentation of the research (i.e., the thesis). Examples of fieldwork include undertaking participant observation, conducting interviews and focus groups, and undertaking surveys or similar data collection methods that require direct engagement with participants. Pre-fieldwork, or 'scoping' work', that must be legitimately carried out in order for the formal fieldwork to proceed is counted under this funding category. Experiments are not counted as fieldwork as they are typically conducted in a controlled environment. The collection of secondary data and attendance at meetings and similar are also not defined as fieldwork as they do not involve the collection of primary data that will be used in the final presentation of the research.

Students going on fieldwork must undertake the requisite fieldwork and risk management training required by ANU. Ethics approval must be obtained before funding will be approved (funding may be approved conditional on ethics approval). Ethics approval is not required for pre-fieldwork or 'scoping' work, and therefore such funding can be released separately from funding for research that requires ethics approval. Not all PhD students undertake fieldwork, so not all PhD students are entitled to fieldwork funding. Whilst we appreciate that your costings will be indicative, we ask for a reasonable justification of the dollar amounts you are claiming for funding. For fieldwork, Crawford will consider providing up to $6,000 for fieldwork overseas, and up to $4,000 for fieldwork in Australia.

According to academic need, the following will be considered for fieldwork funding:
  • Airfares
  • Certain local transport (not including hire/private cars and drivers unless there is a demonstrated safety concern)
  • Visas
  • Required immunisations (as recommended by smarttraveller.gov.au)
  • Contribution towards translating, if required
  • Contribution towards short-term accommodation, where required

For fieldwork, we will not fund
  • Research assistants’ salaries or costs (the research should be the work of the student)
  • Any staff salaries, payments, or honoraria for research, professional, or administrative staff
  • Living expenses (these should be paid for out of your scholarship or earnings)
  • Miscellaneous, incidentals, per diems, or similar requests
  • Mobile devices and computers
  • Gifts for participants or others
  • Meals for participants
  • Car, bike, or motorbike hire, or the hire of a private car and driver (unless there are demonstrated safety and security concerns)
  • Visiting fellowships, attendance at meetings, the collection of secondary data, and similar (they do not meet the definition of ‘fieldwork’, above; however, you may apply to fund such things out of your conference funding)

Arguments for special consideration of otherwise non-funded or special items will be considered on a case-by-case basis. You must bring any specific security or safety concerns to the attention of the Committee.

Applications for fieldwork funding must contain:
  • A statement explaining the value of the fieldwork for your thesis
  • A statement outlining the fieldwork methods you will use
  • A detailed plan of and timeline for your fieldwork (indicative dates are acceptable)
  • A detailed breakdown of your budget
  • A statement of alternative sources of partial or full fieldwork funding sought
  • Supervisor's supporting statement (see the form)
  • Confirmation of ethics approval, if needed. Approval may be given pending ethics approval, but funds will not be released until proof of approval has been provided. Please provide an email showing that approval has been granted.
  • Confirmation that your compulsory fieldwork and risk management training required by ANU has been successfully completed.
  • Confirmation that your First aid: remote area training (if required) has been successfully completed.
To provide evidence of that you have completed the requisite training, please go to ISIS > View training summary and take a screenshot. Attach the screenshot to your application.

Data, training, and software

Download and fill out the application form:

Some data, training, and software are already available to students free-of-charge. If you need a particular software program to complete your thesis, first view the information on Making a software request. If you need data, training, or software outside of what is freely available, then Crawford will consider providing up to $2,500 per student. Any software funded by ANU can only be installed on ANU computers.

All data, training, and software needs must first be discussed with your supervisor. Approved Data and Software funding will be paid directly to the provider. No funds will be paid to the student.

Other training
An allocation of $200 per student is provided for fee-based training not provided free-of-charge by ANU or Crawford. This allocation is separate from the Crawford HDR funding described here. You do not need to apply separately for this, but you may need to supply a charge code for ANU-based training, in which case contact the PhD Academic & Research Skills Advisor.

Other funding
Download and fill out the application form:

Requests for other resources will be considered by the HDR Committee. Prior to applying for funding you must have completed all of your milestones. Your request should include:
  • A statement of why the resource is required for progression of your thesis
  • A clear estimate/quote of the cost of the resources
  • Supervisor’s supporting statement (see the form)

The HDR Committee may request information in addition to that listed above at its discretion once the nature of the other funding is understood. For 'other' funding, Crawford will consider providing up to $5,000.

For other funding, we will not fund:
  • Mobile devices and computers
  • Books
  • Pre-fieldwork (funding for this can be applied for under the fieldwork funding category)

Travel approval

When you travel for conferences, fieldwork, and so on, you need to complete an online ANU Approval to Travel eForm. This also acts as your travel insurance. If you have applied to Crawford for funding, you must wait until you have confirmation that the funding has been considered and approved by the HDR Committee before you submit a travel approval request online -- otherwise, the travel request cannot be granted. If you have submitted but not yet received an approval for admission to the degree letter and you are travelling on university business, you should also still submit an approval form

Alternative sources of funding
There are other avenues of funding that you should also investigate. For example,
  • The Vice-Chancellor’s HDR Travel Grants. Note that you need to apply for this grant 8 weeks in advance of travel, so please plan early.
  • Conference organizers sometimes have scholarships available for PhD students.
  • Your supervisor may be able to help you obtain funding from other sources, particularly if you are undertaking joint work with them.
  • Research Professional provides a database of funding opportunities in all disciplines from a wide range of sponsors in Australia and overseas.
  • Your AusAID, Sir Roland Wilson, Endeavour, or other scholarship might have extra money available to you.

Executive Education Scholarships

The Crawford School's Executive Education program offers some excellent professional development courses, ranging from one-to-multiple days' duration, on topics as diverse as statistics, writing public policy, and trade barriers. Periodically, the program opens up a round of scholarships for PhD students from across ANU to attend free of charge. The scholarships are very competitive. Watch out for an email from Research Training, which will announce when scholarship applications are open, or visit the Executive Education website for more information.

ANU Vice-Chancellor's Travel Grant

The Vice-Chancellor's HDR Travel Grants provide funding to assist research students who meet specified criteria to facilitate mobility, enrich your academic experience, and enable you to undertake approved periods of study, or contribute to costs to enable attendance at a peak conference, or access special research needs directly related to the your field of study. You are strongly encouraged to apply for this grant before applying for Crawford HDR student funding.

Other scholarships and support

Current ANU students may be eligible for other forms of scholarship and support from the university. Check the ANU's Scholarships page for further opportunities.

Research Professional

Research Professional provides a database of funding opportunities in all disciplines from a wide range of sponsors in Australia and overseas. All funding opportunities in the database are eligibility-verified for Australian research. It allows you to create searches, save them, set up alerts for new funding opportunities based on key words and deadlines, and add them to your calendar.

CAP Research Services Office

Most grant schemes have a lengthy lead-in time: 6 and 12 months between the date the application is due and the date that the funding is announced. It is possible to get funding in a shorter time than this from some agencies or foundations but as a rule you need to make an early start looking for suitable grants. The CAP Research Services Office offer a personalised service for finding funding opportunities based on your field of research. Make an appointment to discuss your funding needs.

Trevor Swan Memorial Prize

Tribute for Trevor Swan
“My father, Trevor Swan, is most famous for his contribution to economic theory but in fact he had no interest in theory for theory’s sake. He devoted his whole working life on a daily basis to improving Australia’s economic policy. I, my sister, Barbara Spencer, son, Tony Swan, and the whole of the Swan family is absolutely delighted that this highly prestigious award is being used to promote serious analysis of Australian economic policy in a unique manner.” Quote from Peter Swan, Trevor's son, March 2017

The name of the prize recognises Trevor Swan – widely regarded as one of the finest Australian economists to have had distinguished careers in both government and academia. Trevor Swan’s article from 1956: “Economic growth and capital accumulation”. Economic Record 32 (2), pp.334–361, is one of the most cited articles in the history of economics (it remains the most cited article published in The Economic Record).

The objective is to recognise and promote contributions to Australian economic policy. The intention is not to preclude specifically theoretical contributions – as such publications may have a direct link to policy debates (as was Swan’s celebrated article). There is currently an annual ‘Best Paper Prize’ for The Economic Record, sponsored by the publisher Wiley‐Blackwell. The focus of the Swan prize is the contribution to Australian economic policy. It is possible, though not inevitable, that one paper may win both prizes. The Swan prize will be considered every second year, commencing in 2017. It will be finalized in time for the announcement and presentation to be made at the Australian Conference of Economists in the same year.

Criteria: Awarded to the paper considered by the selection committee to be the most important contribution to Australian economic policy published in The Economic Record in the previous two calendar years. The committee has the right to not make an award if it determines there are no meritorious papers.

Judging: The selection committee will be appointed by Central Council on the recommendation of the President of the ESA to determine the paper to be awarded the prize. The committee shall comprise the President (ex officio) who shall be chair, one other member of Central Council, one Distinguished Fellow, and the Editor of The Economic Record (or nominee). It is anticipated that the selection committee will develop more detailed criteria as required. If, in the opinion of the selection committee no paper is considered to warrant the award of the prize, the value of the prize shall carry forward to the next award.

Prize amount: $10,000.

View more information about the prize.

JG Crawford Award

The JG Crawford Award is presented annually to the author of an unpublished research paper seen by the Selection Panel as making a substantial and original contribution to scholarship on Japan or on Australia-Japan relations. To be eligible for consideration papers should address some aspect of the operation of the Japanese economy or economic policy, or Japan's international relations or relations with Australia, or the political environment affecting these affairs. The value of the Award is determined each year by a judging panel and in recent years has been $2,500. View more information on the JG Crawford Award.

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