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This page should be read in conjunction with the ANU's Procedure: Higher degree by research - submission and examination of theses and with the Finishing and submitting timeline.

Pre-examination

  1. Two months prior to submission, and after consulting their supervisory panel, the student notifies the HDR Examinations office of their intent to submit via researchthesis.enq@anu.edu.au. The student will have to advise their name, student ID number, the title of the thesis, and the date on which they expect to submit it for examination. This notification sets in train the process for appointing examiners for the thesis. The student will receive submission forms (Personal Information form, Library Access form and Supervisor form).
  2. The Examinations Office notifies the student's HDR Administrator and provides a Notification of Examiners (NoE) form.
  3. The HDR Administrator sends the NoE form to the Chair of Panel so that the Chair can nominate examiners.
  4. The Chair of Panel sends the NoE form back to the HDR Administrator to send on to the Delegated Authority (DA, in this case, the HDR Director) for approval.
  5. When approved, the DA sends the approved NoE form to the CAP Student Office which sends the form to the Associate Dean HDR to approve. Once approval has been received, the CAP Student Office sends to the NoE form to Examinations.
  6. Examiners are contacted by Examinations.

Post-examination

  1. Examiners' reports are received by the Examinations Office. These reports are sent to the HDR Administrator.
  2. The HDR Administrator then sends the reports to the Delegated Authority for a recommendation. The DA then decides whether or not revisions need to be made to the thesis.
  3. The recommendation is then sent to the HDR Administrator who sends the DA's recommendation to the Associate Dean (HDR).
  4. The Associate Dean (HDR) sends the recommendation to the Examinations office.

If revisions are needed
  1. The Examinations Office sends notification to the student that revisions will need to be made. The HDR Administrator is Cc'd into this notification.
  2. The HDR Administrator sends a message to the DA saying that revisions need to be made.
    a) The DA sends an email to the student's Chair of Panel* notifiying them of receipt of examiners’ reports and solicits the Chair's analysis of the examiners’ reports.
    b) The DA advises the Chair to meet with the student to discuss revisions to the thesis.
  3. Student and Chair meet to discuss and finalise what needs to be done.
  4. The student makes their revisions and provides them in a revised version of the thesis in Word or PDF to the Chair, along with an annotated list of revisions performed. The Chair then emails the HDR Administrator and
    a) endorses the revisions
    b) attaches the revised version of the thesis in Word or PDFc) attaches the annotated list of revisions performed
  5. The HDR Administrator sends the Chair's endorsement, the revised thesis, and the annotated list of revisions performed, together with a memo, to the DA for approval.
  6. The DA approves the changes, and forwards this approval to the HDR Administrator.
  7. HDR Administrator subsequently sends a memo subsequently to the Associate Dean (HDR) for approval, which is then sent to Examinations.
  8. If all is approved, Examinations will send the student an 'approval for admission to the Degree' email. At that time, Examinations will request student to “Please provide one signed hard-bound copy of your final thesis to our office at your earliest convenience, as well as ensuring a digital copy of your thesis has been deposited with the library directly prior to the conferral of your award.” The final thesis must be fully bound with hard covers and must be lettered on the spine.

If revisions are not needed
Examinations will send the student an 'approval for admission to the Degree' email. At that time, Examinations will request student to provide one signed hard-bound copy of the final thesis to the Exams office, as well as to ensure that a digital copy of the thesis is deposited with the Library at least 6 weeks prior to the graduation ceremony.

*In cases where the Chair is not the Primary Supervisor, the Primary Supervisor's advice may be sought.