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Overview

If deemed necessary, Crawford will organise a copyedit of your thesis before submission. There is no funding for copyediting. You need to allow about 3 weeks for the copyediting process: 2 weeks for the copyeditor to work on your text, and 1 week for you to make final changes, although typically the copyeditor will be finished working on your text within a week. Please note that if the text is copyedited, only the main chapters (including the general introduction and general conclusion) of your thesis will be copyedited: front matter, references, appendices, and similar will be excluded from the copyedit. You are not charged for the copyediting.

Copyediting must comply with the ANU's Guideline: Higher Degree by Research: Editing of Theses and you must mention your copyeditor in your acknowledgements, as per section 7 of that guideline.

Procedure

  1. Meet with the PhD Academic and Research Skills Advisor six to eight weeks prior to submission to make a submission plan and review submission requirements.
  2. When you are ready to have your thesis copyedited, let the PhD Academic and Research Skills Advisor know. Permission will be sought from your supervisor before the copyediting process is initiated.
  3. A copyeditor is found.
  4. Prior to handing over your thesis for editing, you will be put in touch with the copyeditor to discuss process and answer queries.
  5. You and and the copyeditor work together. All emails must be CC'd to the PhD Academic and Research Skills Advisor. Allow 2 weeks for editing.
  6. Your Chair should read and approve the thesis before submission.

Preparing your text for the copyeditor

1. Create a style list of common usages and editorial clarifications for the copyeditor. Note that the below is an example only -- you need to develop your own list. Include on it things such as:
Commas
Serial commas: Yes
[e.g., a list can be punctuated as either "cats, dogs, and birds" (with the serial comma) or as "cats, dogs and birds" (without the serial comma).]
Direct quote
Single (' ') throughout, double within single
Emphasis quote
" "
Numbers
One to nine, 10+, 1,000
Spelling
-ise, UK
Percentages
Always %, never 'per cent'
Text refs
(Smith, 2006, pp. 22–3; Thomas, 1999); use ‘et al.’ for three or more authors
Bulleted/numbered lists
Always start with capital; no punctuation at end of list item
Ellipses
Three points, space before and after and between each point ...
Initials
Spaced
Headings
Sentence case
Chapter titles
Sentence case
First person
Use of first person OK
Long quotes (over 3 lines)
10 pt, single space


2. Create a list of spellings for how you want to handle tricky words. Note that the below is an example only -- you need to develop your own list. For example:
adviser
subheading
amongst
subsection
policymaker
decision-maker
policymaking
decision-making
problem-solving
backup
first (not firstly)
setup
internet (not Internet)
et al.
judgement
co-operation
lifelong
Return on Input
twenty-first century (n)
well-known, well-prepared, well-trained, etc.
twenty-first-century (adj)
ie not i.e.,
UK
eg not e.g.,
USA

per cent

skilful


3. You must
  • Include all your front matter
  • Include your lists of tables, figures, etc. included
  • Have an overall list of references at the back of the thesis
  • Print out your thesis sigle-sided
  • If providing a paper copy, it must be loose-leaf and printed single-sided, i.e., not be bound or stapled

Information the copyeditor needs

  • What is the area of study?
  • Who is the supervisor?
  • When will the thesis be ready to handover to the copyeditor?
  • Have you set a submission date? If so, what is it?
  • How many words is it? Please give a figure that includes only your main chapters and that excludes front matter (i.e., acknowledgements, table of contents, list of figures, etc.), appendices, and the list of references/bibliography). Only your main chapters (including intro and conclusion) will be copyedited if an external copyeditor is engaged.
  • Will the copyeditor receive your thesis in hard copy, PDF, or in Word format? If in Word, please use a recent version; please specify the version you are using.
  • Please start work on a style list of common usages and editorial clarifications for the copyeditor. It will help both you and the copyeditor prepare the best text possible.
  • Can you please send through a sample chapter -- something 'middle of the road', i.e., not your best chapter, not your worst, just something that will give the copyeditor enough info base a quote on? Make sure it's representative of the text the editor will be working with, in other words, don't send through something that has undergone numerous revisions previous and is already in pretty good shape.