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In-house review of your thesis

There is no Crawford funding for copyediting. If deemed necessary (PLEASE NOTE THAT), however, Crawford may organise an in-house review of your thesis before submission. A review is normally only provided when there is a need to check the grammar of the thesis. You should contact the PhD Academic and Research Skills Advisor two months before submission to see if your work should be reviewed. Please note that if the text is reviewed, only the main chapters (including the general introduction and general conclusion) of your thesis will be looked at: front matter, references, appendices, and similar will be excluded from the review.

External copyediting

Check to see if your scholarship covers copyediting -- otherwise, you will have to pay for it yourself. Copyediting must comply with the ANU's Guideline: Higher Degree by Research: Editing of Theses and you must mention your copyeditor in your acknowledgements, as per section 7 of that guideline. You need to allow about 3 weeks for the copyediting process: 2 weeks for the in-house copyeditor to work on your text, and 1 week for you to make final changes, although typically the copyeditor will be finished working on your text within a week. Contact the PhD Academic and Research Skills Advisor if you want to be put in touch with some external copyeditors.

Preparing your text for a copyeditor

1. Create a style list of common usages and editorial clarifications for the copyeditor. Note that the below is an example only -- you need to develop your own list. Include on it things such as:
Serial commas: Yes
[e.g., a list can be punctuated as either "cats, dogs, and birds" (with the serial comma) or as "cats, dogs and birds" (without the serial comma).]
Direct quote
Single (' ') throughout, double within single
Emphasis quote
" "
One to nine, 10+, 1,000
-ise, UK
Always %, never 'per cent'
Text refs
(Smith, 2006, pp. 22–3; Thomas, 1999); use ‘et al.’ for three or more authors
Bulleted/numbered lists
Always start with capital; no punctuation at end of list item
Three points, space before and after and between each point ...
Sentence case
Chapter titles
Sentence case
First person
Use of first person OK
Long quotes (over 3 lines)
10 pt, single space

2. Create a list of spellings for how you want to handle tricky words. Note that the below is an example only -- you need to develop your own list. For example:
first (not firstly)
internet (not Internet)
et al.
Return on Input
twenty-first century (n)
well-known, well-prepared, well-trained, etc.
twenty-first-century (adj)
ie not i.e.,
eg not e.g.,

per cent


3. You must
  • Include all your front matter
  • Include your lists of tables, figures, etc. included
  • Have an overall list of references at the back of the thesis
  • Print out your thesis sigle-sided
  • If providing a paper copy, it must be loose-leaf and printed single-sided, i.e., not be bound or stapled

Information a copyeditor needs

  • What is the area of study?
  • Who is the supervisor?
  • When will the thesis be ready to handover to the copyeditor?
  • Have you set a submission date? If so, what is it?
  • How many words is it? Please give a figure that includes only your main chapters and that excludes front matter (i.e., acknowledgements, table of contents, list of figures, etc.), appendices, and the list of references/bibliography). Only your main chapters (including intro and conclusion) will be copyedited if an external copyeditor is engaged.
  • Will the copyeditor receive your thesis in hard copy, PDF, or in Word format? If in Word, please use a recent version; please specify the version you are using.
  • Provide a style list of common usages and editorial clarifications for the copyeditor. It will help both you and the copyeditor prepare the best text possible.
  • Send through a sample chapter -- something 'middle of the road', i.e., not your best chapter, not your worst, just something that will give the copyeditor enough info base a quote on. Make sure it's representative of the text the editor will be working with, in other words, don't send through something that has undergone numerous revisions previous and is already in pretty good shape.