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Getting started checklist

My enrolments

☐ I have checked ISIS and am enrolled in CRWF 9540 PhD Crawford School of Public Policy
☐ All my details on ISIS are correct
☐ I am enrolled in the correct coursework for my program
I have collected my ANU student card from the ANU Student Exchange
☐ I have paid my Services and Amenities fee

Key people

I have met with with my Crawford HDR administrator and the PhD Academic and Research Skills Advisor for an induction to my local research area
☐ I know how and when to contact the HDR administrator
I know how and when to contact the CAP IT TEAM
I know how and when to contact CAP Facilities
☐ I know how and when to contact the PhD Academic and Research Skills Advisor
☐ I understand the roles of the PhD Seminar Co-ordinators, the HDR Convenors, and the HDR Director

Office and building set up

☐ I have after-hours access to my building(s)
☐ I have checked that my swipe card access works after hours
☐ I have an office
☐ I have a desk space, if appropriate
☐ I have a SALTO card, if needed
☐ I know my way around the Crawford School buildings (Coombs building for ACDE students) and know where the reception desks and PhD common room are

IT and computer facilities

☐ I have a computer with network access
☐ I have the software I need
☐ I regularly check my student email address for formal ANU communications
☐ I have photocopier access, including a copy code
I have printing access

My academic program

☐ I know what academic area I am located in
☐ I know what kind of thesis I will be writing
☐ I have met with my interim supervisor and discussed the formation of my supervisory panel and clarified our shared expectations
☐ I have enrolled in the relevant coursework

☐ I have attended the School induction program

Safety and security

I know how and when to contact ANU Security
☐ I know how and when to get an after-hours security escort
☐ I am mindful of my personal safety in the Crawford PhD buildings
☐ I know how to exit the Crawford PhD buildings in a fire, medical, or personal security emergency
☐ I know and can follow Crawford's emergency procedures
☐ I know where the Automated External Defibrillator (AED) is located
☐ I know where the sick bay is located
☐ I know and understand how important bicycle safety is and I am committed to not doing anything stupid or illegal when out riding and I know it is a requirement that I wear an approved bicycle helmet while riding a bicycle on campus as the ANU Parking and Traffic Statute 2007 encompasses the Australian Road Rules Act 2000

Getting engaged

☐ I am receiving emails from the Crawford PhD mailing list
☐ I know how to access the Crawford PhD wiki website
☐ I have a profile on the list of current PhD students on the Crawford website
I have subscribed to our Facebook group, ANU Crawford PhD

Miscellaneous

☐ I know how the telephone in my office works
I know how to get stationery
☐ I know where to collect my mail
☐ I know how and where to send mail


3 month checklist

My academic program

☐ My panel has been appointed
☐ I am narrowing down my topic
☐ I am attending PhD seminars in my area
☐ I am making the most of training and workshops
☐ I have sought advice from the PhD Academic and Research Skills Advisor on my research proposal and/or literature review

Admin, health, and services

☐ I have checked out some theses in the Crawford PhD thesis collection
☐ I have used the Stretchy Gym and found a stretchy buddy to keep me honest
☐ I have accessed the stationery exchange
☐ I have had a workstation assessment conducted
☐ My workstation complies with electrical safety standards


6 month checklist

My academic program

☐ My panel has been appointed
☐ I am happy with my supervision. If not, I am seeking to make changes to my supervisory panel
☐ I have submitted my Annual plan
☐ I have completed my mandatory research integrity training
☐ I have a fairly focused topic
☐ I have sought advice from the PhD Academic and Research Skills Advisor on my research proposal and/or literature review
☐ I am attending PhD seminars in my area
☐ I am making the most of training and workshops
☐ I periodically check out some theses in the Crawford PhD thesis collection so I know what a thesis looks like

Admin, health, and services

☐ I am looking after my physical fitness and general well-being
I am looking after my mental health
☐ I am mindful of my personal safety in the Crawford PhD buildings
☐ I am staying at home when I am sick
☐ I am wearing a helmet when riding my bike because I have a big brain that needs protecting. I know it's true cos I'm doing a PhD
☐ I am using the Stretchy Gym cos I want to avoid repetitive strain injury


12 month checklist

My academic program

☐ I am happy with my supervision. If not, I am seeking to make changes to my supervisory panel
I have submitted my first annual report (aka 'research report')
I have given my first PhD thesis seminar and thesis proposal review (TPR)
☐ A human ethics review of my proposed research has been conducted, where necessary
☐ I have sought advice from the PhD Academic and Research Skills Advisor on my data collection
☐ I am attending PhD seminars in my area
☐ I am making the most of training and workshops
☐ I periodically check out some theses in the Crawford PhD thesis collection so I get a sense of how people tackle their research questions

Admin, health, and services

I have applied for and taken recreation (aka 'annual') leave in my first year
☐ I am complying with attendance and absence requirements
☐ I have paid my Services and Amenities fee
☐ I am looking after my physical fitness and general well-being
I am looking after my mental health
☐ I am mindful of my personal safety in the Crawford PhD buildings
☐ I am staying at home when I am sick
☐ I am wearing a helmet when riding my bike because that's what smart people do and I'm doing a PhD so I must be smart
☐ I am using the Stretchy Gym because I am aware that human beings are really bad at recognising slow-creep problems and before I know it, I could end up with a crook back, neck, or shoulders for life

Fieldwork

See the section on Fieldwork for more information
I understand my responsibilities according to the ANU's procedure for fieldwork health and off-campus work safety
I have undertaken the mandatory, fieldwork training workshop WHHR30 WHS and fieldwork safety
Where necessary, I have undertaken the mandatory, fieldwork training workshop WHHR14 First aid: remote area training
☐ I have submitted the Travel approval form in eForms at least two weeks prior to departure
I have advised the HDR Administrator if I am planning to visit a 'high risk' country
I have gone over the Elements for Consideration in Fieldwork and Off-Campus Work and determined how they affect me
I have completed a fieldwork plan and registered it with the HDR Administrator
☐ I am trained in remote area first aid and have a remote area first aid certificate if I am conducting fieldwork in a remote area


2 year checklist

My academic program

☐ I am happy with my supervision. If not, I am seeking to make changes to my supervisory panel
I have submitted my second annual report (aka 'research report')
☐ I have given my second PhD thesis seminar presentation (akd 'Mid-Term Review')
☐ I have sought advice from the PhD Academic and Research Skills Advisor on writing up and on thesis chapter planning
☐ I am attending PhD seminars in my area
☐ I am making the most of training and workshops
☐ I periodically check out some theses in the Crawford PhD thesis collection so I know how people handle and present their data

Admin, health, and services

I have applied for and taken recreation (aka 'annual') leave in my second year
☐ I am complying with attendance and absence requirements
☐ I have paid my Services and Amenities fee
☐ I am looking after my physical fitness and general well-being
I am looking after my mental health
☐ I am mindful of my personal safety in the Crawford PhD buildings
☐ I am staying at home when I am sick
☐ I am wearing a helmet when riding my bike because I don't want to leave my family and children to care for me when I get an Acquired Brain Injury because I wasn't wearing a helmet
☐ I am using the Stretchy Gym because it's fun!


3+ year checklist

My academic program

☐ I am happy with my supervision. If not, I am seeking to make changes to my supervisory panel
I have submitted my third (or later) annual report (aka 'research report')
☐ I have sought feedback from the PhD Academic and Research Skills Advisor on my chapters
☐ I am attending PhD seminars in my area
☐ I am making the most of training and workshops
☐ I periodically check out some theses in the Crawford PhD thesis collection so I know how a thesis is put together in its final form

Admin, health, and services

I have applied for and taken recreation (aka 'annual') leave in my second year
☐ I am complying with attendance and absence requirements
☐ I have paid my Services and Amenities fee
☐ I am looking after my physical fitness and general well-being
I am looking after my mental health
☐ I am mindful of my personal safety in the Crawford PhD buildings
☐ I am staying at home when I am sick
☐ I am wearing a helmet when riding my bike because I finally realise how utterly diabolical Canberra drivers are and I can't trust them an inch to exercise their duty of care to me as one of the most vulnerable road users
☐ I am using the Stretchy Gym because I'd be stupid if I didn't, and I'm doing a PhD so I can't be stupid


Finishing and submitting checklist

6 months before submission

☐ I have applied for an extension of program if I cannot submit before my program end date
☐ I have applied for an extension of scholarship if necessary
I am getting my maps and illustrations together
☐ I have met with the PhD Academic and Research Skills Advisor to work out a plan for finishing up my thesis
☐ I have given my third PhD thesis seminar presentation (aka 'oral presentation')
☐ I have started to discuss examiners and the examination process with my supervisor

3 months before submission

☐ I mave met with the PhD Academic and Research Skills Advisor to discuss whether or not I will need copyediting

2 months before submission

☐ I have given my Notice of Intention to Submit
☐ I have discussed examiners and the examination process with my supervisor

2 weeks before submission

☐ My supervisor has completed and submitted the Nomination of Examiners form
☐ I have made an appointment with a printing service to get my thesis printed and bound
☐ I have submitted my abstract

1 week before submission

☐ I have made an appointment with the Higher Degrees Examinations officer to submit my thesis in person
☐ 4 copies of my thesis are being printed and bound
☐ I have notified the HDR Administrator that I will be submitting in the next week

Submission

☐ I submitted my thesis today and told lots of people

Post-submission

☐ I have cleared out my office and notified the HDR Administrator
☐ I have returned my office key to CAP Facilities
☐ I have backed up my ANU computer hard drive because I know it will shortly be deleted.
☐ I have requested access to the hot desk room, if required
☐ I have removed all food items from fridge
☐ I have returned all my library books
☐ I have notified IT services of my finishing date and advised which software could be removed from, and which licences need not be renewed on, my machine
☐ I have met with supervisor/panel to discuss any outstanding issues
☐ I have met with the PhD Academic and Research Skills Advisor for an exit interview
☐ I have provided a forwarding address and other relevant contact details to the HDR Administrator

3+ months after submission

Examination of my thesis has been completed within 3 months. If not, I am checking up on it with my supervisor, with the Higher Degrees Examinations officer, and with the HDR Administrator -- basically, anyone who might help me track things down
☐ I have received my examination reports and made any necessary changes
I have received formal notification that I will be conferred with the degree of Doctor of Philosophy. I'm almost legit.
I have provided the Examinations Office with a hard-bound copy of my thesis for the ANU Library
☐ I have given hard-bound copies of my thesis to my supervisor and anyone else who helped significantly along the way
☐ I have donated a hard-bound copy of my thesis to the Crawford PhD thesis collection
I have graduated and can now call myself 'Dr'